Urban Institute for Teacher Education

The USIMS and the USBE Background Check system will be unavailable for students to access or complete a USBE Background check starting on June 28, 2024. It is anticipated that it will be available again on July 15, 2024. This means that students cannot begin the background check process.

You can request a permission code for fall 2024 classes. However, students should note that no permission codes will be issued until the USBE systems are available as we won't be able to verify background checks until the system is back up. There is still room available in classes.

Students are reminded to keep an eye on their umail for updates regarding their permission code for class.

Permission Code forms are available on our website on the first day of student registration according to the Academic Calendar. This is the date next to "Registration Dates begin". Students should note that your individual registration date will vary and may not be the same as other students. To see when your registration date is please use the directions below. More information can be found on the Office of the Registrar's website for Registration Dates.

1. Log into Campus Information Services
2. Click on the "Registration" tile on your Student Homepage
3. Click on the "View Your Registration Dates' link
4. For more detailed information, please see https://registrar.utah.edu/_resources/documents/pdf/view-registration-dates.pdf

Your permission code may not be working for a few reasons. Before reaching out to UITE, please verify the following information:

1. Is it your Registration Date? To verify your Registration Date, please use the information in the tab above or go to: https://registrar.utah.edu/handbook/appt.php
2. Verify that you have entered all the way over in the permission code box and there are no characters or spaces already in the box. For more information on how to use a permission code, please go to: https://registrar.utah.edu/_pdf/add-class-schedule-builder-12-01-2021.pdf.
3. Double check the section number you were sent in your permission code email and the section in your registration shopping cart match. If they do not, the permission code will not work. Permission codes are very specific and will only work for the section requested. For example, if you requested EDU 1010-001, then the code you were issued will be for EDU 1010-001 and will not work for EDU 1010-002.
4. Did you drop your class and you want to re-enroll? Please reach out to Kristen Lindsay, kristen.lindsay@utah.edu. Permission codes can only be used once. Please be very careful when dropping a class and be sure that is something you want to do.

Permission codes are issued 72 hours after you request them (note that no codes will be issued on weekends and holidays), pending a USBE Background Check verification that UITE completes with the USBE. This verification can sometimes take a little longer.

All fieldwork classes (classes that have you out in the schools for class completion) will require that you complete your USBE Background Check. Please see the directions at: https://uite.utah.edu/students/background-check/ for more information about the USBE Background Check. Permission codes will not be issued to students who do not have a cleared USBE Background Check.

If you are unsure if your class requires field work, please:

1. Go to the class schedule for the semester.
2. Check the summary information below the class between the general class information and above the class meeting time and location.
3. Note that Schedule Builder does not list this information when registering for classes. When you attempt to register for a class and it does not allow you to, please check the class schedule for additional information to help you register.

All permission codes are sent to students umail accounts. If you requested a permission code and you haven't received it yet, please check your umail for your permission code or to receive more information. Students are reminded that all official University correspondence is through umail even if you link your personal email to your umail. You are responsible for checking your umail and being aware of the information sent to your umail.

Students who have not completed the prerequisites for a class may not be issued a permission code for class unless special permission is given by the UITE Advisor. Students should be reaching out to UITE regarding permission codes, not instructors as instructors will not have the information regarding your USBE Background Check.

If you have an issue with your permission code, please first check the steps in the tab, "Why isn't my permission code working?". If those steps do not solve the issue, please reach out to Kristen Lindsay, kristen.lindsay@utah.edu.

No student can register for a class without a verified USIMS screen shot of their USBE Background Check Clearance and a permission code. Old CACTUS screenshots from myuen will not be accepted.

To verify that your background check is on record with the USBE, locate your CACTUS Number, and provide proof of your USBE Background Check for permission codes, please follow the directions found here. Note that your name and CACTUS ID number must appear on the screen shot you submit. Screenshots without that information present will be rejected and you must complete a new screenshot. Your permission code will not be issued if your name is not showing on the screen shot.

While a cleared background check is required to receive a permission code, students may request a permission code at any time. It may take a week for USIMS to update after you've received your fingerprint clearance. USIMS are programs supported by the USBE. The UITE does not have any access or control to update student USIMS records.

Students should note that priority for some courses may be given to students needing the course to proceed into their licensure year.

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Permission Codes Request Forms for Fall 2024 will be available April 1, 2024. Please note, this class is not available for summer semesters.

Note, you will not be issued a permission code for class unless you have a cleared USBE Background Check in the USIMS system.

If you need to complete a USBE Background Check, please go to: https://uite.utah.edu/students/background-check/ to start the process.

To request a code for EDU 1010 for fall 2024, please click on the link: EDU 1010 Permission Code Request Form

Permission Codes Request Forms for Fall 2024 will be available April 1, 2024. Please note, this class is not available summer semesters.

Note, you will not be issued a permission code for class unless you have a cleared USBE Background Check in the USIMS system.

If you need to complete a USBE Background Check, please go to: https://uite.utah.edu/students/background-check/ to start the process.

To request a code for EDU 6200 or 5200 for fall 2024, please click on the link: EDU 6200 or 5200 Permission Code Request Form

Students should note: Previous successful completion of ED PS 6315 or 5315 or student enrollment of ED PS 6315 or 5315 in either spring, summer or fall 2024 is required to enroll in the class. Students should already been enrolled in the class for summer or fall 2024 to receive a permission code.

All students must also have a cleared USBE background check to enroll in the class.

Students needing the course in summer 2024 should use the information at this link to register for the course through UURC. https://uite.utah.edu/edu-5316-basic-intervention-for-primary-grade-readers/.

Permission Codes Request Forms for Fall 2024 will be available April 1, 2024.

If you need to complete a USBE Background Check, please go to: https://uite.utah.edu/students/background-check/ to start the process.

To request a code for EDU 6316 or 5316 for fall 2024, please click on the link: EDU 6316 or 5316 Permission Code Request Form.

Students should note: Previous successful completion of ED PS 6315 or 5315 or student enrollment of ED PS 6315 or 5315 in either spring or summer 2024 is required to enroll in the class. Students should already been enrolled in the class for summer or fall 2024 to receive a permission code.

Students should note: Previous successful completion of ED PS 6321 or 5321 or student enrollment of ED PS 6321 or 5321 in either spring, summer or 2024 is required to enroll in the class. Students should already been enrolled in the class for summer or fall 2024 to receive a permission code.

All students must also have a cleared USBE background check to enroll in the class.

Students needing the course in summer 2024 should use the information at this link to register for the course through UURC. https://uite.utah.edu/edu-5321-basic-intervention-for-upper-elementary-grade-readers/

If you need to complete a USBE Background Check, please go to: https://uite.utah.edu/students/background-check/ to start the process.

Students who do not take the class in Summer 2024 will need to take the class Spring 2025. This course is not available Fall 2024. Permission Codes for Spring 2025 will be available Thursday, November 7.

Permission Codes for Licensure Year courses are issued at the Mandatory Orientation which takes place in April. Licensure Year students, please check your umail or your Academic Advisor for more information.

Students not admitted to the UITE Licensure Program and are not completing their Licensure year will not be permitted to enroll in these courses. If you are not completing your Licensure Year and have not been admitted to the UITE Licensure Programs, please choose another class to register. Information regarding admissions can be found at: https://uite.utah.edu/students/admissions/.

Licensure Year Courses include:

Elementary:

EDU 5201

EDU 5310

EDU 5360

EDU 5380

EDU 5390

EDU 5391

EDU 5395

Secondary:

EDU 5201

EDU 5490

EDU 5491

EDU 5495